Payroll
Accurate payroll calculation and processing for Canadian employers, whether you run payroll weekly, bi-weekly, or monthly. We handle gross-to-net calculations, statutory deductions, and pay stub preparation for each pay period.
The monthly fee is fixed by team size ($99 for one to three employees, $179 for four to nine) and doesn't change with pay frequency. Larger teams are quoted individually.
- Gross-to-net payroll calculation for all employees
- CPP, EI, and income tax deduction calculation
- Pay stub preparation and distribution
- Support for multiple pay frequencies
- New hire and termination processing
CRA payroll remittances must be submitted on time or penalties apply. We calculate your remittance amounts and manage submissions so your payroll account remains in good standing.
- Monthly or accelerated remittance calculation
- Source deduction reconciliation
- Employer CPP and EI contribution calculation
- Remittance deadline tracking and management
- PD7A and payroll account support
Year-end T4 and T4A slips must be issued to employees and contractors and filed with the CRA by the last day of February. We prepare all slips, issue them to recipients, and submit the T4 Summary to the CRA.
- T4 preparation for all employees
- T4A preparation for contractors and commission recipients
- T4 Summary preparation and CRA filing
- Electronic slip delivery to employees
- Prior-year T4 amendments if required
A Record of Employment must be issued whenever an employee experiences an interruption of earnings, including layoffs, terminations, leaves of absence, and resignations. We prepare and submit ROEs through Service Canada's ROE Web on your behalf.
- ROE preparation for all types of interruptions
- Electronic filing through ROE Web
- Insurable hours and earnings calculation
- Correct reason for separation coding
- Support for EI enquiries from Service Canada
Hiring your first employee or restructuring an existing payroll? We help you register with the CRA, establish your payroll procedures, and ensure you are meeting all obligations from the start.
- CRA payroll program account registration (RP)
- Employee onboarding documentation: TD1 federal and provincial
- Payroll structure review and classification of employees vs. contractors
- WSIB registration and reporting guidance
- Ongoing payroll compliance advisory
Every price above is before tax. We add 13% HST to each invoice — GST/HST No. 75896 0975 RT0001. So $99 a month is $111.87 on the invoice, and $179 is $202.27. Teams above the published bands are quoted before any work begins. The full price list across every service is on the pricing page.
Monthly payroll runs month to month. Either of us can end it with 30 days' written notice, the month you're in is billed in full rather than pro-rated, and the fee is invoiced at the start of each month. When you leave you get a complete export of your payroll records within 14 days — they're yours, and we don't hold them to keep you.
If your headcount crosses into a higher band, we tell you before the rate changes and the new rate starts the following month, not the month you hired in. Year-end T4 and T4A slips are billed per slip whether or not monthly payroll is still running, so ending mid-year doesn't leave your slips unfiled. We need hours and any changes two business days before each pay date to hit the CRA remittance deadline on time.
Working Together
What we need,
and what you get
What we need from you
For each employee, a signed TD1 federal and Ontario form, their SIN, date of birth, address and pay rate, and banking details if pay goes by direct deposit. Your CRA payroll account number, or we register one. Then hours and any changes two business days before each pay date.
What happens next
Each pay period we calculate gross to net with CPP, EI and income tax withheld correctly, issue the pay stubs, and calculate the remittance due to the CRA on your monthly or accelerated schedule. The fee is fixed by team size, $99 a month for one to three employees and $179 for four to nine, and does not change with pay frequency.
What you get back
Pay stubs each period, the remittance amount and its due date, T4 and T4A slips and the summary filed by the last day of February, and an ROE filed through ROE Web when an employee leaves. The payroll records are yours, exported within 14 days if you ever leave.
Common Questions
Three Things People Ask
When do payroll remittances have to reach the CRA?
Most new and small employers remit monthly, by the 15th of the following month. Larger payrolls are moved by the CRA to an accelerated schedule based on the prior year's withholdings. We calculate the amount each period and track the date, because a late remittance carries a penalty on top of the amount owing.
What is the difference between a T4 and a T4A?
A T4 reports employment income and the CPP, EI and tax withheld from it. A T4A reports other amounts you paid, most often fees to self-employed contractors, commissions to people who are not employees, and pension or lump-sum payments. Both are due to the recipients and the CRA by the last day of February, and we prepare both at $15 a slip.
Do I need to run payroll to pay myself from my corporation?
Only if you take a salary. Salary needs a payroll account, source deductions each pay and a T4 at year-end; dividends do not, and are reported on a T5 instead. Which mix is right depends on your income, RRSP room and CPP, which is what our remuneration planning works out on your own figures.